How SOL Baltics Improved Hiring Manager Collaboration and Cut Job Ad Publishing Time by 3x

SOL Baltics is a leading provider of property maintenance and support services across Estonia, Latvia, and Lithuania, known for its strong focus on quality, sustainability, and employee well-being. As part of the family-owned SOL Group, which has roots in Finland dating back to 1848, the company offers a wide range of services including cleaning and technical maintenance. With over 2,200 employees, SOL Baltics invests significantly in staff training and development, emphasizes eco-friendly practices, and consistently delivers reliable service, earning high customer satisfaction and recognition for its responsible and ethical business practices.

We spoke to Alice Kangro, SOL Baltics Recruitment Partner to learn about their recruitment practices and how using Teamdash helped them improve their hiring manager collaboration and cut job ad publishing time by 3x.

Overview

• Company: SOL Baltics
• Industry: Facility Services – Cleaning and techincal maintenance
• Number of employees: 2200+
• Teamdash users since: February 2024
• Recruitment Partner: Alice Kangro, 11 years at SOL

SOL Baltics runs hundreds of recruitment projects annually across the Baltics. With growing hiring needs, the team needed an applicant tracking system (ATS) that was intuitive, secure, and built for scale.

After considering and testing multiple platforms, they chose Teamdash for its ease of use, great selection of all needed local integrations, and the ability to centralize collaboration between recruiters and hiring managers.

Challenges SOL was looking to solve

• Increasing hiring volume
• Manual, time-consuming job ad creation and publishing
• Fragmented feedback and communication with hiring managers
• Lack of real-time visibility into recruitment progress
• Mixed digital skill levels among hiring managers

An open cleaning service position in a larger city could generate 50+ applications within hours and 20-30 candidate calls per day for high-volume roles. With several such roles live at once, recruitment teams needed to act fast, coordinate at scale, and provide a consistent candidate experience.

Why Teamdash

SOL team looked at multiple applicant tracking and recruitment software solutions, but none looked as easy to use so they decided to go all in with Teamdash.

During the testing of Teamdash, SOL team appreciated that the software:

• Allowed limiting hiring manager user access to only relevant projects and data which helped make it easy for them to find information relevant to them.
• Had a simple, user-friendly interface suitable for all computer skill levels
• Enabled fast job ad creation and one-click publishing via integrations and built-in design tools
• Offered built-in GDPR compliance and data security tools
• Centralized feedback and hiring decisions in a shared system where information was easy to find and giving feedback was fast and easy

“With Teamdash, I feel confident in the fact that our candidate data is safe and complies with GDPR.”

Alice Kangro, SOL Baltics Recruitment Partner

Teamdash makes GDPR compliance easy and helps you keep your candidate data safe.

Results & Benefits

✅ 3x Faster Job Ad Publishing

Before Teamdash, each ad had to be manually entered on multiple job boards and the company’s WordPress site. With the help of built-in design tools that allow recruiters to create branded job ads in just minutes and integrations with job boards, now multi-channel publishing takes just about 5 minutes thanks to Teamdash.

“We’re able to react much faster and get the open position out there much sooner due to having one central system. In an urgent situation, this is a lifesaver.”

Alice Kangro, SOL Baltics Recruitment Partner

A simple drag-and-drop job ad editor allows you to create branded job ads in minutes with no previous design experience.

✅ Improved Communication with Hiring Managers & Improved Decision-Making Speed

Previously, feedback loops with hiring managers were delayed and inconsistent. Now, managers are tagged directly in candidate comments and notified via email when action is needed. All relevant information is maintained on the candidate profile – including an overview of the comments from hiring managers and communication with the candidate. This allows for faster feedback loops and ultimately also improved time to hire.

“It’s a big benefit of Teamdash that we’re able to keep all candidate and project information in one place. This allows us to have much less chaos in our recruitment.”

Alice Kangro, SOL Baltics Recruitment Partner

✅ Better Hiring Manager Engagement and Platform Adoption

SOL invested in onboarding sessions for hiring managers to ensure adoption. The feedback has been positive, particularly on how intuitive the platform is. Hiring managers with varying computer skills are all able to successfully use the platform and are actively leaving feedback, submitting requisitions and making hiring decisions all within the Teamdash platform.

Some numbers/stats to illustrate the sheer volume of team collaboration from SOL Baltics;

• 687 recruitment projects launched
• 697 job requisitions submitted by hiring managers
• 1,447 comment tags used to coordinate candidate reviews

“Using Teamdash is so easy. Especially if you’re a hiring manager. You get clarity, structure, and ease of use. It’s a no-brainer.”

Alice Kangro, SOL Baltics Recruitment Partner

✅ Better Candidate Experience

Every applicant receives automated updates and confirmation messages, ensuring no one is left wondering about their status or whether their application has been received or reviewed. All recruiters are also now able to get an overview of which candidates have been responded to. This gives recruiters a 360 view of the candidate progress and lets them feel certain that their candidates are always getting a professional recruitment experience.

Send automated messages and feedback to candidates customised to your recruitment process.

Tips to Improve Hiring Manager Collaboration

Alice recommends:

• Training hiring managers based on their tech comfort level
• Positioning the ATS as a tool that makes their job easier, selling the direct benefits for the hiring manager as the reason for adaptation
• Leveraging automations for reminders and updates
• Finding an Applicant tracking system with a great UX that is easy to use for both recruiters AND hiring managers.

“At SOL Baltics, recruitment is truly a team effort, with hiring managers actively involved from the very beginning to find the best colleagues.”

— Katre Schmidt, Head of HR at SOL Baltics

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If you’re looking to empower hiring managers, reduce admin, and make hiring decisions faster, the SOL Baltics case study is proof that better collaboration starts with the right tools.

Teamdash is the leading recruitment software in the Baltics, trusted by top companies across all of Europe—including DPD, LHV Bank, Tele2, Elering, Lindström, A. Le Coq and many more.